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operating procedures ncic firearms
NCIC 2000 Operating Manual – Gun File
1.2 CRITERIA FOR ENTRY
1. Records for serially numbered weapons that are stolen may be entered into the file if
a theft report has been made.
2. A record for a recovered (abandoned, seized, or found) weapon for which no stolen,
lost, or felony report is on file may be entered in NCIC 2000. The weapon must
remain in the possession of the entering agency or be readily available for
examination as long as the record is in NCIC 2000. If the entering agency loses
custody of the recovered gun, the recovered gun record must be canceled.
3. A record for a lost or missing weapon may be entered in NCIC 2000 if the entering
agency has supporting documentation.
4. A record may be entered for a weapon believed to have been used in the commission
of a felony as long as this fact is documented in the case file and the location of the
weapon is unknown.
5. Agencies must have documentation (electronic or hard copy) on file to support a gun entry.
Only the agency
1. holding the theft report and having primary jurisdiction over the place of actual theft,
2. possessing the recovered weapon,
3. maintaining documentation supporting a lost or missing weapon, or
4. maintaining documentation supporting a weapon believed to have been used in the
commission of a felony may make an NCIC entry.