How to fill out a 5320.23 Responsible Person Questionnaire
(will only be necessary if applicant is not an individual)
Responsible Person. In the case of an unlicensed entity, including any trust, partnership, association, company (including any Limited Liability Company (LLC)), or corporation, any individual who possesses, directly or indirectly, the power or authority to direct the management and policies of the trust or entity to receive, possess, ship, transport, deliver, transfer or otherwise dispose of a firearm for, or on behalf of, the trust or legal entity. In the case of a trust, those persons with the power or authority to direct the management and policies of the trust includes any person who has the capability to exercise such power and possesses, directly or indirectly, the power or authority under any trust instrument, or under State law, to receive, possess, ship, transport, deliver, transfer, or otherwise dispose of a firearm for, or on behalf of the trust. Examples of who may be considered a responsible person include settlors/grantors, trustees, partners, members, officers, directors, board members, or owners. An example of who may be excluded from this definition of responsible person is the beneficiary of a trust, if the beneficiary does not have the capability to exercise the enumerated powers or authorities.
You’ll need two copies of this form filled out for each RP, as well as two completed FD-258 fingerprint cards. (notice one copy says ATF Copy in the footer, and the other says CLEO Copy)
___1. Check box to indicate which ATF form is being filed
___2. Enter the info from the Form 4
___3a. Name and Home Address of RP
___3b. RP’s Telephone number
___3d. RP’s other names used, including maiden name
___4a. Enter type of firearm from item 4b of the Form 4
___4b. Enter name and address from item 4a of the Form 4
___4c. Enter model from item 4d of the Form 4
___4d. Enter the caliber/gauge from item 4c of the Form 4
___4e. Enter the serial number from item 4g of the Form 4
___5. Enter the information for the CLEO that has jurisdiction in the RP’s location (not necessarily the same info that’s in the CLEO Notification section of the Form 4).
___6. Answer questions 6a-6h using Yes/No boxes.
___7a. Check appropriate box.
___7b & 7c. Check Yes/No as appropriate
___7d1. Check Yes/No as appropriate
___7d2. If 7d1 was “yes”, check Yes/No, otherwise check N/A
___8. Answer if appropriate, otherwise leave blank
___CERTIFICATION. Responsible Person must sign and date.
Actions to take:
___1. Mail CLEO Copy (no photo) of the RPQ to the CLEO listed in item 5. (No FP cards are sent to CLEO)
___2. The ATF Copy (with photo attached) needs to be sent with the Form 4 to the ATF, along with the two FD-258 Fingerprint cards. This goes for every person considered an RP, including the person submitting the Form 4.
