Good Photo Records
I keep four, 3-ring loose-leaf binders labeled: HANDGUNS; LONG GUNS; ACCESSORIES, and SOLD. My intended heirs know of these records, how to best use them to dispose of my collection, and which bank vault they're kept in.
Below is a picture of the HANDGUNS binder open, showing the clear plastic sheet protectors each gun I own is assigned. Each binder is arranged in alphabetical order.
STEP ONE: I take detailed photos of the item, and these are used in a descriptive page which includes: GUN DESCRIPTION (make, model, caliber, barrel length, serial number, etc.); ACQUISITION info (date of purchase, price, who from, their address, phone, etc.); Condition info (detailed); ESTIMATED VALUE (high and low), and BEST SALES PROSPECT (name, address, phone of who or where to sell.)
STEP TWO: below the above info (and also on a separate sheet if necessary) are detailed photos of the gun even down to distinguishing scratches, or whatever.
STEP THREE: Behind this/these descriptive sheet(s) I place bills of sale, money order receipts, owner manuals, or any other printed material received with the gun.
EVERYTHING is recorded and stored in these sheet protectors. Very handy for heirs to identify each gun and dispose of it with some help from me. OR, very handy info to have in case of a loss through theft OR natural disaster. Cops and insurers love these kind of records.
I make up a sheet when I receive each new gun, and next trip to my bank I stop by their safety deposit boxes to update the books.
Bit of work to get caught up if you've already got a hundred or more guns on hand, but it's easy once installed and surely is comforting to know they're there if needed.
Best regards ~ ~ ~ 45Broomhandle
Gun Control is NOT about guns! It's all about CONTROL!